Office Manager
We’re looking for an excited and driven Office Manager to enhance our team cohesion and engagement. You’ll be the go-to person for anything office and culture-related, helping ensure our offices in Riga run smoothly and cohesively. The ideal candidate has a passion for supporting others and cares deeply about fostering an inclusive work environment that allows all employees to bring their best selves to work. This role is a fantastic opportunity for someone who wants to gain insight into the IT and Digital ecosystems while also directly impacting company culture.
Responsibilities
- Office management: Carry out day-to-day office management operations. Monitor office supplies and ordering new stationery. Manage relationships with service providers and landlords.
- Administrative: Manage correspondence, phone calls, internal documentation, and invoices. Provide general administrative support to employees.
- Priority and time management: Prioritize projects, meet deadlines, and keep team members up to date with what is most important.
- Calendar and travel management: Organizing and scheduling meetings and business trips.
- Planning and execution: Ideate, plan, and execute company-wide off-sites, external events, and other ad-hoc events.
- Employee experience: Assist establish operational procedures and guidelines to help enhance the employee experience. Be a culture carrier and look for new and innovative ways to ensure Squalio continues to be an incredible place to work. Assist with high-priority miscellaneous People/HR initiatives.
Requirements
- Previous experience in a similar position, ideally with a combination of communication and culture background.
- A passion for building work communities, making workplaces operate seamlessly, and delivering an amazing customer service experience to employees.
- You have a keen sense for organization, office aesthetic, and will commit to providing a calming and cheerful working environment.
- Proactive team player, self-starter with proven ability to multitask and prioritize. Must be willing to collaborate with others.
- An empathetic community-builder who loves getting to know people and brings social energy to a group. Loves to bring people together, have fun, and foster meaningful relationships and growth. Able to detect what others need and help them get things done.
- A highly accountable and organizationally minded individual who is skilled at processes and project management, and who can carry many simultaneous initiatives forward and prioritize fluidly as needs change.
- Growth-oriented. Gives and receives direct feedback to help others learn. Not afraid to ask questions, ask for help, or tell others what to do when needed.
- Excellent Latvian and English language skills.
Benefits
• Value-Powered Culture: Join a team that values innovation, success, and collaboration.
• Global Exposure: Work in an international company that offers exposure to diverse markets and cultures.
• Empowerment Through Knowledge: Enjoy product and technology training that will elevate your skills to new heights.
• Attractive Package: Starting remuneration from 1500 – 1750 EUR/gross
• Health Harmony: Prioritize your well-being with our comprehensive health insurance, empowering you to flourish physically and mentally.
• Stay Connected: We’ve got your communication needs covered with a paid monthly phone bill.
• Modern Work Environment: Embrace a positive and modern workspace that fosters creativity and productivity.
• Customer-Centric Focus: Gain invaluable experience working closely with B2B customers, refining your skills for customer success.
Join the Squalio team and play an integral role in maintaining a fun, dynamic environment in which everyone thrives. Additionally, you will directly support our team members, own and improve upon our daily office operations, and drive forward our employee programming and events. We are excitedly awaiting applications from motivated and proactive individuals who have a genuine passion for their role.
Kindly be informed that only candidates selected for the second round of recruitment will be contacted.
